4 Tips for Tracking Employee Attendance Efficiently
Tracking your employees’ attendance is essential in any
It ensures you’re accurately paying your team
for the time they worked.
It allows you to recognize issues that could be
harming productivity – like an employee who is regularly coming in late or
someone who is working a lot of overtime.
Monitoring when your employees are at work and how many
hours they’re working doesn’t have to be one more recordkeeping burden for you,
though. Keep reading to learn four tips for tracking attendance efficiently.
1. Combine attendance tracking with payroll
If you require your employees to submit a spreadsheet or
paper timesheet, you may be holding up the payroll process. You’ll have to go
through each individual sheet, add up all the time they worked, and determine
whether they used any paid time off (PTO). If you pay your workers hourly, you’ll
also have to calculate their gross pay. And, if anyone turns in their timesheet
late, you have to spend time tracking them down.
Instead, look for a payroll system that syncs with
attendance tracking software. You’ll be able to quickly see how many hours each
team member worked for the pay period or whether they often came in late or
left early. You also won’t have to worry about tracking down timesheets or
calculating overtime hours worked. If the program includes PTO tracking, you
won’t have to figure out how much time off someone used manually.
Empower your employees to take control of their attendance
records by choosing a self-service tracking program. With self-service, your
team will be able to review their time punches and request any changes to make
sure everything is accurate.
They’ll also be able to ask for time off easily. Your staff
members can check their remaining PTO balances anytime they like, instead of
having to ask you or the HR manager. This feature is particularly useful if an
employee is trying to plan a vacation or if they can’t come in because their
child woke up sick.
Your employees might not be very excited about tracking
their time and attendance. A self-service solution can help you get their
buy-in faster because they’re in control of their information and requests.
If your employees work from home, out of multiple offices,
or from client locations, choose an attendance tracking system that’s easy to
take on the go. With a mobile app, your employees can clock in and out no
matter where they’re working. Even if your employees don’t work from multiple
locations, a mobile app can help them track their attendance more quickly. And
you won’t have to worry about installing any equipment, like a wall-mounted
4. Limit access
Even if you trust your employees, you may want to ensure
they’re only tracking their time from the office. This way, you know that no
one tries to take advantage of you. In that case, choose a system that lets you
limit time clock access. Generally, you have two options:
restricting access by WiFi ensures your employees can only clock in and out only if their mobile device is connected to your company’s internet network