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Top 3 Small Business Tasks to Delegate Next Year

As a small business owner, your to-do list is a mile long. You’re probably used to doing everything yourself. But, now that you’re starting to grow your business and hire staff, it might be time to think about passing on some of your tasks and responsibilities.

What tasks can I delegate?

When you’re involved in every aspect of your business, it’s difficult to choose which responsibilities to appoint to others on your staff. Keep anything that only you can do. Then delegate tasks that aren’t in your wheelhouse.

1. HR

HR does a lot, including recruiting employees, onboarding new hires, overseeing performance reviews, and keeping the work environment safe and healthy. If you’re trying to handle these tasks yourself, it’s easy for things to slip through the cracks or pile up.

Delegate HR responsibilities to a trusted employee, so you have someone running payroll, approving time off requests, keeping up with labor laws, and handling anything else related to the field.

With Workful, you can easily transfer HR tasks to one of your employees. Learn more about Workful and how it can help you automate payroll, track time and attendance, manage time off, and more.

2. Marketing

If you don’t have much marketing experience, then assign marketing duties to someone on your staff who knows how to promote your business. They might be able to develop better marketing strategies than you could, which can help your business attract new customers.

3. Accounting

As your small business grows, your accounting and bookkeeping needs will probably become more and more complex. You’ll always need to keep an eye on your overall finances, but you can let someone else handle the daily details.

An employee can help send out invoices, track down late payments, record income and expenses, and maintain your financial records.

Why should I delegate?

If you’re not convinced that you should hand over some of your responsibilities, consider these reasons:

1. To focus on the bigger picture

You probably want to spend your time looking for ways your business can grow, like pursuing new business opportunities or working on product development. You don’t necessarily need to get bogged down in all the nitty gritty details of your business.

2. To stay motivated

If you try to do everything yourself, you could end up losing your motivation, which will make it harder and harder to keep your business going and thriving. You could even miss new opportunities because you’re too busy trying to handle the little things.

3. To achieve a healthier work-life balance

A healthy work-life balance is important to success. Make sure you take some time for yourself to recharge, so you don’t burn out. When you take time for yourself, you’ll feel refreshed and more capable of tackling any issues in your small business or pursuing new opportunities.

How do I delegate?

Trusting some of your to-do list to someone else is difficult, especially if you’re used to doing everything yourself. To make it a little bit easier, follow these five steps:

1. Decide what to assign

If you’re ready to free up some of your time to focus on the bigger picture, you have to decide what you’re going to delegate. When you look at everything you currently have on your plate, pass on things:

  • you don’t have time for,
  • you aren’t good at, or
  • you just don’t want to do.

Do not delegate anything that

  • is critical to your business’s success, or
  • only you can do.

2. Carefully choose who to entrust tasks to

Before you start delegating some of your responsibilities, look at your employees’ strengths and weaknesses. Set your employees up for success by giving them tasks that match their skill set. For example, don’t ask an employee who hates math to do the company’s accounting.

Try to choose employees who want more responsibility and have the time to do the extra work. If an employee is already swamped with their current workload, giving them something else to do might cause them to burn out and become unhappy in their job.

3. Set clear expectations

Don’t just expect your employee to know how to do these added tasks. When you’re asking an employee to do something new, set aside some time to work with each employee. During this time:

  • give them a written list of each new task they’re expected to do;
  • let your employee know if there are any due dates;
  • consider doing each task with them at least once, so your employee can see exactly what is expected; and
  • make it clear that they can come to you with any questions.

4. Hire the right person for the job

If you’re hiring new team members, include any extra skills the new employee might need in the job description. Small business employees often wear multiple hats, so reflect that in your job descriptions.

For example, if you’re hiring a new cashier but still need someone who can run your social media accounts, then look for a candidate who can handle both aspects of the job.

5. Say “Thank You”

Saying “Thank You” might seem like a small thing, but it can go a long way to making sure your staff feels appreciated and respected. It will also motivate them to take any new duties seriously.