Your staff spends a lot of time at work. How can you
increase their efficiency to make sure it’s time well spent?
1. Match Skills to Tasks
Spend some time getting to know your employees and learning
what they’re good at. Then, try to assign tasks based on their skills.
For example, if someone is detail-oriented, then consider asking
them to help with accounting. Or, have an extroverted team member work directly
with your customers.
2. Change How You Communicate
Emails can take up almost 28%
of your employees’ time. Look for other ways to communicate that don’t take
as much time. For example, consider using an instant messaging system like
Slack. With instant message, your staff can have a conversation in real-time
and get their questions quickly, instead of waiting for responses to their
Meetings can be even more disruptive. Try to avoid meetings
that don’t have clear objectives.
3. Set Clear Goals
When your employees don’t have clear goals, it can be hard for
them to determine what they should be working on. But, by setting clear and
actionable goals, they’ll always know what they should be working on.
4. Give Incentives
It can be difficult to encourage your team to be more
efficient if they don’t think they have a reason to be. Incentives are a great
way to show your staff
that you appreciate them, so they’ll want to keep working hard.
The incentives you give will depend on your staff and what motivates
them. If you need some ideas, consider
letting your team leave early on a Friday
afternoon for finishing a project ahead of schedule,
taking them out to lunch, or
sending out an email recognizing their
5. Offer Training
If you currently expect your team to “learn on the job”,
then they might be spending more time than necessary trying to figure out what
to do. Take some time training your staff so they can do their jobs correctly
You can also consider encouraging your employees to learn new skills
outside their current job duties. As they learn new skills, they’ll be able to pick
up new responsibilities.
Because your staff won’t have to commute to work, they won’t
have to take time in the morning to settle into work. Instead, they can hit the
ground running first thing in the morning.
If your team works from home, they probably won’t take as much time off
as they would if they worked in the office. For example, if an employee needs
someone to come fix their A/C, they’d handle it differently if they worked in
the office versus if they worked from home. If they work in the office, they’ll
probably have to take time off to wait for the repairman. But, if they work
from home, they can keep working while their A/C is being fixed.