blank I-9 form

What is Form I-9: Employment Eligibility Verification?

Form I-9: Employment Eligibility Verification is used to confirm someone is legally allowed to work in the United States. The form is typically completed during onboarding, since employers are required to verify their new employee’s identity and work eligibility within three days of their first day of work.

Who fills out Form I-9?

Form I-9 is completed by both the employer and the employee.

Your new hire will complete and sign Section 1 of the form, verifying that they are legally allowed to work in the U.S. They will then submit original or certified copies of their identification documents to you.

While your new worker is present, review the documents and complete Section 2 of the form. After you’ve reviewed the documents and completed Section 2, you may choose to make copies of the documents. If you choose to make copies, make sure you copy each team member’s documents.

If you rehire someone within three years of the date their original Form I-9 was completed, you can either complete Section 3 of the form or ask the worker to complete a new form.

What documents are acceptable?

The documents presented must establish both the identity and work eligibility of your employee. The person has the option of presenting you with one document that establishes both (found on List A) or two separate documents – one that establishes their identity (found on List B) and one that establishes their work eligibility (found on List C).

What do I do with Form I-9?

You’re required to keep Form I-9 on file for at least three years after the worker’s hire date or for at least one year after their employment has ended, whichever is later.

Although you do not need to submit the forms, you must make them available for inspection if requested by the U.S. Immigration and Customs Enforcement (ICE), Department of Homeland Security (DHS), Immigrant and Employee Rights Section (IER), Department of Justice (DOJ), or Department of Labor (DOL).

Because you may need to present the forms to government officials for inspection, it’s recommended that you store Forms I-9 and copies of your team’s documents in a separate file, away from other personnel information.

Some states may require you to enter information from your employee’s Form I-9 online. Click here to learn more about E-Verify.