Form I-9 is completed by both the employer and the employee.
Your new hire will complete and sign Section 1 of the form,
verifying that they are legally allowed to work in the U.S. They will then
submit original or certified copies of their identification documents to you.
While your new worker is present, review the documents and
complete Section 2 of the form. After you’ve reviewed the documents and
completed Section 2, you may choose to make copies of the documents. If you
choose to make copies, make sure you copy each team member’s documents.
If you rehire someone within three years of the date their
original Form I-9 was completed, you can either complete Section 3 of the form
or ask the worker to complete a new form.
What documents are acceptable?
The documents presented must establish both the identity and
work eligibility of your employee. The person has the option of presenting you
with one document that establishes both (found on List A) or two separate
documents – one that establishes their identity (found on List B) and one that
establishes their work eligibility (found on List C).
What do I do with Form I-9?
You’re required to keep Form I-9 on file for at least three
years after the worker’s hire date or for at least one year after their
employment has ended, whichever is later.
Although you do not need to submit the forms, you must make
them available for inspection if requested by the U.S. Immigration and Customs
Enforcement (ICE), Department of Homeland Security (DHS), Immigrant and
Employee Rights Section (IER), Department of Justice (DOJ), or Department of
Because you may need to present the forms to government
officials for inspection, it’s recommended that you store Forms I-9 and copies
of your team’s documents in a separate file, away from other