Timesheets are essential for ensuring your team is paid
accurately for the time they work. Paper timesheets can be time consuming and
make payroll and time-off calculations complicated. As your organization grows,
it can be more and more challenging to keep up with paper timesheets. Not to
mention, your staff probably doesn’t like them either. They have to remember to
turn them in at the end of every week and may have to guess some of their hours
If you’re still using paper timesheets, consider switching to an online timesheet system. Making the switch doesn’t have to take a lot of time or money. Keep reading to learn five advantages of using an electronic timesheet.
Electronic timesheets are more convenient than paper timesheets or traditional wall-mounted timeclocks because your team can access them from any device connected to the internet. If you choose a system that includes a mobile app, your staff can clock in from anywhere, even if they work from home or are visiting a client’s office.
If your small business has multiple locations, you don’t
have to worry about driving to each site to collect timesheets because
everything is accessible online. All your company’s time clock information will
be stored in one place, so you can review past data without sifting through
mountains of paperwork.
2. Ease administrative burden
Timesheets not only help you ensure your team is working the
correct number of hours, but they also influence payroll and paid time off
(PTO). If you choose a program that combines payroll, HR, and time tracking –
like Workful – you’ll be able to spend less time on administrative tasks. Electronic
timesheets will calculate any PTO, as well as regular and overtime time hours
worked. Your payroll system will use this information to calculate payroll
Electronic timesheets reduce the risk of data entry errors
because your staff can clock in and out, instead of trying to remember when
they started work each day. If there is a mistake, your employees can request
an adjustment. If you approve the correction, the system will recalculate their
hours worked and update your payroll information, so you don’t have to do any
4. Spot patterns quickly
Because everything is in one location, you’ll be able to
spot any time and attendance problems. For example, you’ll be able to notice if
an employee is regularly coming in late or sneaking out a few minutes early. You
can then discuss the problem with your team member to determine how best to
correct the issue.
You may also notice that an employee is working a lot of
overtime. You can talk to the worker to determine why. If they’re having time
management issues, you can help them create a to-do list or figure out how to
lessen any distractions. If they have too much on their plate, you can decide
if someone else on your team has time to help them or if you need to hire a new
5. Allow delegation
As you hire more employees, you might want to delegate timesheet-related responsibilities to other members of your team. For example, your HR manager might be able to review time clock adjustments and look for attendance problems.. Or, you might want to give supervisors access to their subordinates’ timesheets. With electronic timesheets, you can limit who sees timesheets and what information they can change.
Workful makes electronic time tracking easier than ever. Your employees will be able to clock in and out from a laptop, desktop computer, or their smartphone. You can even restrict time clock access by WiFi network or location to ensure your team is only clocking in and out when they’re at work.
Payroll, time off, and timesheets all work together to
ensure you’re spending less time doing administrative tasks and more time
growing your business. Every time an employee clocks in or asks for time off,
your payroll run will be updated to ensure you’re paying them accurately.