What are the Best Solutions for Employee Time Tracking?
Completing timesheets and tracking time annoys
many employees. Some wait until the end of a week, month, or pay period and
rely on their memory to estimate the times and dates they worked. Not only is
this ineffective, but it also has larger ramifications for the company down the
Companies are realizing that providing a quick
and intuitive way for workers to log their time allows them to better
understand their workforce and continually improve its performance.
For your new small business of a few employees,
the top tier digital solution for employee time tracking is probably overkill.
At a minimum, there needs to be a spreadsheet that either gets updated by
employees or the payroll administrator.
While this isn’t the most sophisticated option,
this information must be captured somewhere in order to remain compliant and
this spreadsheet could ultimately get imported into a more robust system when
Other basic options follow the “punch card”
methodology. Following the traditional time-clock and time-card relationship,
some companies are moving towards scanning employee ID cards to clock them in.
Walk: Sophisticated employee time tracking
The next level in employee time tracking
solutions can be summarized as cloud-based applications. The goal of systems
like these is to streamline the process of tracking activities and, most
importantly, minimize the amount of administrative time needed to keep
Allowing employees to clock in from their
computer, phone, or any internet enabled device, workers are no longer required
to be in a particular location in order to get credit for working. Research
also shows that the more regularly workers log their time, the more accurate
These solutions have advanced reporting features
and also keep electronic records of all activities. Combine that with the
ability to access the platform from anywhere and, all of a sudden, you can get
a real-time holistic view of your workforce whenever you want.
Workful even offers a geofencing clock-in
feature which leverages GPS and a specific geographic perimeter to clock-in and
clock-out. This way, employees have to
be within a specific area before able to clock-in from mobile devices.
A key difference in this level of solution, is
that employee time automatically integrates with your payroll solutions. No
more data entry necessary.
Run: Advanced employee time tracking solutions
You may be in a situation where your employee
time tracking process needs the full makeover. The more advanced features that
time tracking platforms offer will cost more but its impact makes it worthwhile.