3 Ways Technology Can Simplify Travel Expense Management
If your staff goes to trade shows or on client visits, you
need to track and manage travel expenses and keep up with things like mileage,
dinners, and room accommodations. By keeping reports of these expenses, you
have a clear view of where your team is spending money. Expense tracking
handled by paper or spreadsheets can be time-consuming and clunky. But managing
travel expenses can be made much simpler when you decide to use technology.
1. Conveniently submit expenses
Expense management software allows your employees to submit
travel expenses from any device connected to the internet, including their
smartphones, and at any time – like at the airport before their flight home. By
entering their expenses before getting back to the office, they won’t have to spend
valuable time filling out an expense report when they get back.
2. Easily access data
With paper expense reports, you have to dig through
mountains of paperwork and piles of receipts to find specific expense
information. With expense management software, everything will be in one place,
so you can quickly view what and whom you’re paying.
Your staff can even submit copies of their receipts
electronically, so all relevant information about the expense is located in one
3. Speed up reimbursements
If you fully explain your travel policy to your employees, it will be easier for them to follow your guidelines. You’ll then be able to review and approve or deny the request in seconds. If you choose an expense management system that’s integrated with payroll software, like Workful, approved reimbursements will automatically be added to your next payroll run, so you’ll never have to worry about forgetting to reimburse a worker.
You can save time and simplify travel expense management with
Workful’s all-in-one payroll, HR, and timesheet solution. Your team members can
upload copies of their receipts
keep track of personal expenses
submit expense requests from anywhere through
Workful’s website or app
You’ll be able to
review and approve requests from any device with
an internet connection
automatically include reimbursements in your
delegate expense approvals to another member of
Workful will help you reduce reimbursement turnaround time and make it easier than ever to manage expense and mileage reports. Request a demo today to find out if Workful is right for your small business.