graphic of new hire welcome kit

15 Must-Have Items for Your New Hire Welcome Kit

Congratulations on hiring a new employee! You want them to feel like part of the team from Day 1. If your employee feels welcomed from the beginning, they’ll be more likely to stick around. To help them feel like the belong, give them a new hire welcome kit when they start (or before their first day!).

1. Handwritten Note

A handwritten note (it doesn’t have to be long) from you, the person’s boss, or another team member is one of the best ways to show your new hire that they are already part of the team. Sure, it might be tempting to print off a note, but a handwritten note shows that you put thought into it and wrote it specifically for your new hire.

2. Employee Handbook

Every employee needs a copy of the employee handbook anyway, so go ahead and print out a copy for them. Or, at least print the pages they’ll have to sign after they’ve read the handbook, that way they have everything they need.

3. List of Company Holidays

There’s a good chance this list is the employee handbook too, but sometimes the dates change (maybe you give either December 24 or 26, depending on the day of the week). You’ll want to make sure your new hire has the correct dates for the year so they can mark them in their calendar (and hang the list in their cubicle or office).

4. Company Directory

It can be awkward to ask a coworker for their contact information or to try to remember everyone’s email address. To prevent that awkwardness, give your new hire a company directory. You can specifically mark members of their department, their mentor, and their boss so your new team member can find who they need quickly.

It’s also a good idea to include pictures and bios in the directory, so new hires can start to put faces to names. (No more conversations like, “Do you know where Suzie’s desk is?” “Uh, yea, I am Suzie.”)

5. Organizational Chart

An organizational chart gives your new hire a clear picture of where they fit in the company and who they should go to with questions, especially if they have questions for a department outside their own.

6. Map of the Office

The map of your office doesn’t have to be too detailed, but it’s a great idea to include parking information and to mark the new employee’s desk or office. That way, they won’t get lost going to the bathroom.

7. Financial & Tax Forms

There are some things that every new hire has to fill out anyway – W-4, direct deposit information, I-9. Instead of having them print out copies on their own, provide copies ahead of time.

8. Compensation & Benefits Information

You probably went over compensation and benefits when you offered the job, but you can’t expect your new hire to remember everything. Remind them what their salary or hourly rate is, how often they’ll get paid, and the date of their first payday. Give them information about retirement plans, health insurance options, etc. And, let them know how much vacation time they have and when they can start using it.

9. Employee Information Form

An employee information form can be as simple or complicated as you want; it all depends on what information you want to know. The form lets you find out their birthday, emergency contact information, or even their favorite restaurant.

10. Orientation Schedule & First Week Schedule

The first day, and even the first week, of a new job can be confusing. You don’t know anyone’s name or your way around the office. Take some of the pressure off by providing each new hire with an orientation schedule and their schedule for the first week.

Don’t know what to include?

Download a 90-day Orientation Plan

Include any projects you want them to get started on (so they get to know your processes) or any meetings you want them to attend.

Also include who they should go to with questions about each part of the schedule. (Maybe you have a regular staff meeting in the conference room every Tuesday at 9AM. Under that meeting, include a note that says something like, “I’ll swing by your desk at 8:50 to take you to the meeting.)

11. Office Supplies

No matter how tech savvy your office is, everyone needs a pen, notepad, and Post-It notes every now and then. Instead of making your new hire find office supplies as they need them (or worse, bring in their own), provide them with supplies you think they’ll need.

12. Company Swag

A great way to show your new hire that you’re excited to have them on your team is to give them some company swag – anything with your company name or logo on it. Maybe a coffee mug, water bottle, t-shirt, or stickers to put on their car or laptop.

13. Fun Welcome Gift

A welcome gift that doesn’t necessarily have anything to do with work is a great way to welcome someone to your team. It doesn’t have to be extravagant.

Maybe everyone in the office fell in love with the same book, so give your new hire that book. Or, you could give them a picture frame for their desk or headphones to listen to their favorite music while they’re working.

14. List of Company’s Social Media Profiles & Hashtags

A list of your company’s social media profiles and hashtags might seem silly, but it encourages your new hire to follow or like you and share how excited they are to be joining your team.

Oh, by the way, have I mentioned that Workful is on social media? You can follow us on LinkedIn, Facebook, and Twitter and use #OwnIt.

15. List of Local Hotspots

Whether your new employee is new to town or lived there their entire life, it’s always a good idea to share a list of restaurants and coffeeshops within walking distance from the office. They won’t have to hope that the coffeeshop they pick is good because you’ve already suggested it.